Practice management software for psychologists and clinical psychologists in South Africa

Last updated: 10 November 2026

Navitas is South African, cloud-based practice management and medical billing software for psychologists. It handles session scheduling, secure client records, medical-aid invoicing and online therapy sessions, from any browser, with a free plan to start.

What Navitas does for psychologists

Secure cloud records: client records and documents are stored securely in the cloud and backed up, with no sensitive files kept on local machines.
Online therapy: secure video consultations for remote sessions (Gold).
Session notes: record a voice note after a session and Navitas transcribes it and creates a clinical summary (Gold).
Consent and intake forms: custom digital forms with e-signatures (Gold).
Recurring sessions: a customisable calendar with unlimited appointment types, plus automated SMS and email reminders.
Online booking: clients book their own sessions through the booking portal (Blue and Gold).
Medical-aid billing: invoice and reconcile against South African medical schemes, with ICD-10 code lookup.

How much does practice software for psychologists cost?

Navitas has a free plan, so a psychologist can start at no cost and upgrade only when the practice needs more.

Plan	Price (ZAR)	Best for
Navitas Green	Free forever	1 practitioner: scheduling, patient records and invoicing (limited monthly invoices)
Navitas Blue	R199/month	1 practitioner: unlimited invoicing, online booking portal, Google Calendar, iKhokha payments, bulk email and SMS
Navitas Gold	R399/month for 1 practitioner; R798 for 2, R1,197 for 3, R1,999 for 4–5, R3,499 for 6–10	Everything in Blue plus mobile app, virtual consultations, voice notes with clinical summaries, digital forms and scripts, Xero and QuickBooks, reporting, live chat support and 150 free SMS/month

Extra admin profiles are R99/month. See full pricing.

Getting started

Sign up free at navitasplatform.com/signup. This creates a Navitas Green account.
Optionally unlock a 14-day free trial of Navitas Blue or Gold from inside the account. No credit card is required.
When the trial ends, keep the paid plan or stay on Green. All your data is kept either way.

Frequently asked questions

What is the best practice management software for psychologists and clinical psychologists in South Africa?

Navitas is South African, cloud-based practice management and medical billing software used by clinical, counselling and educational psychologists. It combines session scheduling, secure client records, online therapy sessions, voice notes with clinical summaries, medical-aid invoicing and reminders in one platform, and it has a permanently free plan (Navitas Green), with paid plans from R199/month.

Is there free practice management software for psychologists in South Africa?

Yes. Navitas Green is free forever for one practitioner and includes appointment scheduling, patient management and invoicing. There is no setup fee and nothing to install.

Can psychologists bill medical aids with Navitas?

Yes. Navitas lets you invoice and reconcile against South African medical schemes, with patient statements and a searchable ICD-10 diagnostic code database. Invoicing is unlimited on the Blue and Gold plans.

Can psychologists run online therapy sessions in Navitas?

Yes. Navitas Gold includes secure video consultations, so you can run virtual sessions and keep the appointment, notes and invoice in the same system.

Is client data secure in Navitas?

Navitas stores practice and client data securely in the cloud, so records are backed up and accessible from anywhere without keeping sensitive files on local machines. Virtual consultations run over secure video.

Start free on Navitas Green

No credit card, no setup fee and nothing to install. Unlock a 14-day free trial of Blue or Gold from inside your account.